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Recruiting and staffing firms: licensing company data to AI

Recruiting and staffing firms have years of sourcing, screening and placement workflow in their ATS and inboxes. Buyers training recruiting agents want the process. Candidate information is personal data, background checks are regulated consumer reports, and demographic data collected for EEO reporting must never leave.

What recruiting firm data is valuable to AI buyers?

Job intake notes and requisition workflows
How hiring managers' needs are turned into searches.
Outreach sequences and response patterns, de-identified
Templates and outcomes without candidate identities.
Interview scheduling and coordination email
Multi-party logistics.
Internal desk chat and pipeline reviews
Prioritization decisions.

Typical tools: Bullhorn, Greenhouse, Lever, JobAdder, LinkedIn Recruiter (cannot be exported for this), Microsoft 365, Google Workspace.

What are the risks specific to recruiting and staffing firms?

Candidate personal data

Résumés, contact details and compensation history are personal data; state privacy laws may apply depending on where candidates live.

Background checks

Consumer reports under the FCRA may only be used for permissible purposes. Exclude.

EEO and demographic data

Voluntary self-identification data is collected for compliance only. Never include it.

Video interviews

Illinois' Artificial Intelligence Video Interview Act restricts sharing interview videos. Exclude video.

Platform terms

LinkedIn and job-board data is licensed to you under their terms. Exclude.

What should never leave?

  • Résumés and candidate profiles
  • Background check reports
  • EEO self-identification data
  • Interview videos
  • Job-board and LinkedIn data

We do not handle health information under any circumstances. See Is it safe?

Qualification checklist

  • Candidate data excluded or de-identified by a described method
  • Background-check and EEO systems not connected
  • Client agreements checked

Buyers that name this industry

From each buyer's published industry list. Others may accept it too.

Questions

Is ATS data valuable to AI buyers?

The workflow is. Candidate identities are a liability. Expect buyers who want this data to ask how you will de-identify it.

Is your recruiting firm a fit?

Check your data

Other industries

What data qualifies · Buyer terms tracker

Last updated

Sources

  1. FTC: Fair Credit Reporting Act
  2. Illinois Artificial Intelligence Video Interview Act